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The Child Abuse/Neglect Central Registry Clearance Request Form, commonly referred to as the AL 1598 form, serves a crucial function in safeguarding children by facilitating background checks for individuals who will be providing unsupervised care. This form is essential for employees or potential employees in various settings, including child placing agencies, residential childcare facilities, and daycare centers. To initiate the clearance process, the requesting individual or organization must complete and submit the form, ensuring that it includes original signatures and all necessary information. The form requires details such as the requestor's name, contact information, and the specific role of the person being cleared, along with their identifying information and any aliases. Additionally, it mandates signatures from the requestor, the individual being cleared, and a witness, all of which must be dated appropriately. Timeliness is critical; the completed form must be submitted within ninety days of signing. Depending on the nature of the request, submissions may be directed to the State Department of Human Resources or local county offices. The results of the clearance will determine whether there are any substantiated reports in the registry concerning the individual in question, thereby playing a vital role in the protection of children from potential harm.

Misconceptions

Understanding the Al 1598 form is crucial for anyone involved in child care services. However, several misconceptions often arise regarding its use and requirements. Here’s a list of common misunderstandings:

  1. The Al 1598 form is only for employees. Many believe this form is exclusively for employees. In reality, it is also for potential employees and volunteers who will provide unsupervised care for children.
  2. Only certain organizations can request the form. Some think that only specific agencies can submit the Al 1598. In fact, any individual or organization that meets the criteria can request this clearance.
  3. Submission requires only one copy of the form. A common error is assuming that only one copy is needed. The form must be submitted with the original and one copy.
  4. Witness signatures are optional. Many people believe that a witness signature is not necessary. However, the form specifically requires a witness to sign and date it.
  5. The form can be submitted anytime. Some think there are no time constraints for submission. The completed form must be submitted within ninety days of being signed by the person being cleared.
  6. Any ink color can be used to complete the form. There is a misconception that any ink color is acceptable. The instructions specify that information must be printed or typed in black or blue ink.
  7. The form can be submitted to any location. People often assume they can send the form to any address. It must be sent to the correct department, either the State Department of Human Resources or the local County Department of Human Resources.
  8. Additional pages cannot be attached. Some believe they cannot provide more information if needed. In fact, additional pages can be attached to ensure all requested information is included.
  9. Clearing the form guarantees approval. There is a misconception that completing the form guarantees a clear record. The outcome depends on the findings in the Child Abuse/Neglect Central Registry.
  10. Only certain individuals need to provide personal information. Many think only the person being cleared needs to provide details. However, information about spouses, children, and previous names is also required.

By clarifying these misconceptions, individuals and organizations can better navigate the requirements of the Al 1598 form, ensuring compliance and safeguarding children effectively.

Example - Al 1598 Form

INSTRUCTIONS FOR COMPLETING THE

CHILD ABUSE/NEGLECT CENTRAL REGISTRY CLEARANCE REQUEST (DHR-FCS-1598)

Purpose: This form is used to request information from the Child Abuse/Neglect (CA/N) Central Registry for employees or potential employees who will provide unsupervised care and supervision for children.

Instructions: The person/agency/organization requesting the clearance must provide an original (with original signatures) and one (1) copy of the1598 Form with all information completed. The 1598 must be signed and dated (in the appropriate locations) by the person or agency/organization requesting the clearance, the person being cleared, and a witness. Completed 1598s must be submitted within ninety (90) days of the date the form was signed by the person to be cleared.

Employees or potential employees of child placing agencies; residential child care facilities; day and night time care centers; exempt day care centers and Adam Walsh Act Requests must submit the original and one (1) copy of the 1598 to the State Department of Human Resources, Office of Child Protective Services, CA/N Central Registry, 50 Ripley Street, Montgomery, AL 36130. Note: Only Federal Express delivers overnight mail to this physical address. All others request should submit the completed 1598 to their County Department of Human Resources.

Complete the 1598 by printing or typing all information in black or blue ink on the original. Attach additional pages as needed to provide all requested information.

Requesting Person or Agency/Organization Enter the name of the person, agency, or organization requesting the clearance.

Mailing Address Enter the complete mailing address of the person, agency, or organization requesting the clearance.

Telephone Number Enter the telephone number including area code of the person, agency, or organization requesting the clearance.

Email Address (Optional) Enter Email address of the person, agency, or organization requesting the clearance.

PRINT Requestor’s Name PRINT the name of the person, agency, or organization requesting the clearance.

Requestor’s Signature / Date Signature of the person or the agency’s/organization’s designee and the date the 1598 is signed.

Witness Signature / Date Signature of the person witnessing the requestor’s signature and the date the 1598 is signed.

Check All That Apply Enter “X” in the box that indicates the person/agency/organization requesting the clearance. Persons applying to be certified as a provider of Medicaid Rehabilitation services need to enter “X” in the “Medicaid Rehab Provider – DHR Vendor” box. When none of these categories apply, enter “X” in the “Other” box and specify the nature of the business where the person will provide unsupervised care and / or supervision of children.

Employee / Volunteer / Other Select the appropriate category indicating the relationship of the person being cleared to the requesting entity.

Name And Identifying Information Enter the name, sex, race, date of birth, and current mailing address of the person being cleared.

Alias, Maiden & Prior Married Name(s) Enter all aliases, maiden, and prior married names ) for the person being cleared. Enter N/A if not applicable.

Revised December 2009

Name / DOB of Spouse & Former Spouse(s) Enter the name and date of birth of the spouse and any former spouses of the person being cleared. Enter N/A if not applicable.

Name / DOB of Children / Stepchildren Enter the name and date of birth of all children and any stepchildren of the person being cleared. Enter N/A if not applicable.

Alabama Counties Enter the name of all Alabama counties where the person being cleared has lived and/or worked.

To be completed by person being cleared The person being cleared must sign and date the 1598. A witness must also sign and date the 1598 verifying the signature of the person being cleared.

Submitting Completed 1598s To The Department of Human Resources

A CA/N Central Registry clearance will be conducted by the County or State Department of Human Resources following receipt of an accurately completed, signed, and dated 1598 to determine if the name of the person being cleared is located in the CA/N Central Registry. Documentation of the results of this clearance will be noted in the To be completed by DHR section.

The person/agency/organization making the request is notified that (1) there is a substantiated (i.e., “indicated”) report involving the person being cleared; or (2) there is no report located involving the person being cleared; or (3) the request was denied and the reason why; or (4) there is an “other” disposition which will be explained. When a substantiated (i.e., indicated) report is located on the person being cleared, information about that report will be provided to the person/agency/organization making the request.

Revised December 2009

Similar forms

The Child Abuse and Neglect (CA/N) Central Registry Clearance Request form (DHR-FCS-1598) shares similarities with the Background Check Authorization form. Both documents serve to gather information regarding an individual's history, particularly focusing on any potential risks they may pose in caring for vulnerable populations, such as children. The Background Check Authorization form typically requires the individual’s personal details, including their name, date of birth, and social security number, to facilitate a comprehensive review of their background. Like the 1598 form, it often necessitates the signatures of the individual and a witness to ensure authenticity and accountability.

Another document comparable to the DHR-FCS-1598 is the Employment Verification form. This form is used to confirm an applicant’s previous employment history, which can be crucial when assessing their suitability for positions involving unsupervised care of children. Both forms require detailed personal information and may include sections for signatures to validate the information provided. The Employment Verification form, like the 1598, aims to protect children by ensuring that individuals with a problematic past are not placed in positions of trust.

The Child Protection Services (CPS) Referral Form also resembles the DHR-FCS-1598 in its focus on safeguarding children. This form is used to report suspected child abuse or neglect and initiates an investigation into the matter. Both documents emphasize the importance of thorough documentation and often require detailed personal information about the individuals involved. While the 1598 seeks to clear individuals for employment, the CPS Referral Form aims to address concerns about potential harm, highlighting the critical role of vigilance in child welfare.

In addition, the Foster Care Application form is similar to the DHR-FCS-1598 as it is designed for individuals seeking to become foster parents. This application requires comprehensive background information, including personal history and references, to ensure the safety of children placed in foster care. Both forms demand a high level of scrutiny and often necessitate the involvement of witnesses to confirm the integrity of the information provided. The underlying goal of both documents is to create a safe environment for children.

It is essential for individuals involved in child welfare and related fields to ensure their documentation is accurate and up to date for the protection of minors. Therefore, understanding the Address NYcers form can be as important as familiarizing oneself with the AL 1598 and other relevant forms. This application, crucial for maintaining up-to-date records with NYCERS, allows members to receive vital correspondence and benefits without interruption. For more information, you may visit https://newyorkpdfdocs.com, which provides additional resources on the form and its requirements.

The Volunteer Application form also shares characteristics with the DHR-FCS-1598. This document is used by organizations to screen individuals who wish to volunteer with children, requiring similar personal information and background checks. Both forms prioritize the safety of children by ensuring that those who interact with them have been vetted appropriately. Signatures are typically required to affirm that the information provided is accurate and truthful.

The Guardian Background Check form is another document that aligns with the DHR-FCS-1598. This form is used to assess individuals who are seeking to become legal guardians for minors. Like the 1598, it collects essential information about the individual’s background to determine their fitness for the role. Both documents emphasize the necessity of a thorough review process to protect the interests of children involved.

The School Volunteer Background Check form is also similar to the DHR-FCS-1598. Schools often require this form to screen individuals who wish to volunteer in educational settings. Both documents aim to ensure that those working with children have a clear background, free of any indications of harmful behavior. The process typically includes collecting personal details and obtaining signatures to verify the authenticity of the application.

The Medical Provider Background Check form can be compared to the DHR-FCS-1598 as well. This form is utilized to vet healthcare professionals who will be working with children, ensuring that they do not pose a risk to their well-being. Both forms require detailed personal information and are designed to protect children by ensuring that only qualified and trustworthy individuals are allowed to provide care.

Lastly, the Adoption Application form shares similarities with the DHR-FCS-1598. This document is used to assess potential adoptive parents, requiring extensive background checks to ensure the safety and well-being of the child. Both forms necessitate the collection of personal information and signatures to validate the application process. The ultimate goal of both documents is to safeguard children by ensuring that they are placed in nurturing and secure environments.

Common mistakes

Filling out the Al 1598 form can be a straightforward process, but many people make mistakes that can delay or complicate their request for a Child Abuse/Neglect Central Registry clearance. One common error occurs when individuals forget to sign and date the form in the appropriate locations. Each required signature, including that of the requestor, the person being cleared, and a witness, is essential for the form to be considered valid. Missing even one signature can lead to unnecessary delays in processing.

Another frequent mistake is failing to provide complete and accurate information. When filling out sections such as the name, date of birth, and current mailing address of the person being cleared, it's crucial to double-check for accuracy. Incomplete or incorrect details can result in confusion and may even lead to the rejection of the application. Always ensure that every section is filled out with the necessary information, and if a section does not apply, indicate this clearly by writing "N/A."

Many people also overlook the requirement to provide all aliases, maiden names, and prior married names. This information is vital for a thorough background check. Omitting this information can lead to an incomplete review of the individual’s history, which may ultimately affect the outcome of the clearance request. Providing a comprehensive history helps ensure that the review process is as smooth as possible.

Submitting the form to the wrong address is another common pitfall. The instructions specify that completed forms must be sent to the State Department of Human Resources or the County Department of Human Resources, depending on the circumstances. Sending it to the wrong location can cause significant delays in processing your request. It’s important to verify the correct mailing address before sending the form.

Lastly, many applicants forget to submit the form within the required timeframe. The completed 1598 must be submitted within ninety days of the date it was signed by the person being cleared. Missing this deadline can result in the need to fill out the form again, wasting time and effort. Keeping track of dates and ensuring timely submission is key to a smooth process.