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The Alabama Adoption Report form is a crucial document that facilitates the legal process of adoption in the state. It consists of three main parts, each serving a specific purpose. Parts I and II require completion by the petitioners, their attorney, or the court. These sections gather essential information about the child being adopted, including details such as the child's name at birth, birth certificate number, place of birth, and the names of both natural and adoptive parents. Notably, if the child was placed for adoption by a licensed agency or the State Department of Human Resources, certain details about the natural parents and birth information can be omitted, as this information is to be provided directly to the State Registrar by the agency. After the adoption is finalized, the Clerk of the Court plays a vital role in certifying the report and forwarding it, along with the final decree of adoption, to the State Registrar within ten days. This report is essential for the issuance of a new birth certificate that reflects the child's new name and adoptive parents, with associated fees outlined for both in-state and out-of-state adoptions. The form's design ensures that all necessary information is collected efficiently, paving the way for a smooth transition for the adopted child into their new family.

Misconceptions

Here are five common misconceptions about the Alabama Adoption Report form:

  • Misconception 1: The form can be completed by anyone.

    • Only the petitioners, their attorney, or the Court can fill out Parts I and II of the report. This ensures that the information is accurate and legally binding.

  • Misconception 2: All information about the natural parents must be included.

    • If a licensed child-placing agency or the State Department of Human Resources placed the child, details about the natural parents can be omitted. The agency will provide this information directly to the State Registrar.

  • Misconception 3: The report must be submitted immediately after the adoption.

    • The Clerk of the Court has ten days after the final decree of adoption to complete and forward the report to the State Registrar. This allows for proper processing time.

  • Misconception 4: There is no fee for a new birth certificate.

    • A fee of $25.00 is required to prepare a new birth certificate for the adopted child. This fee also covers one certified copy of the new certificate.

  • Misconception 5: The report is only for children born in Alabama.

    • If the adopted child was born outside Alabama, the State Registrar will send the final decree and report to the appropriate official in the child's state of birth. A $10.00 fee is required for this service.

Example - Alabama Adoption Report Form

A L A B A M A

REPORT OF ADOPTI ON

INSTRUCTIONS: Parts I and II of this report must be completed by the petitioners, their attorney, or the Court. If the child was placed by a licensed child-placing agency or the State Department of Human Resources, information about 1) the natural parents, 2) place of birth of the child, and 3) birth certificate number may be omitted. This information is to be furnished to the State Registrar by the agency which placed the child.

Within ten (10) days after the final decree of adoption has been made, the Clerk of the Court shall make his certification in Part III, affix his official seal, and forward this report with the final decree of adoption to the State Registrar, Center for Health Statistics, P. O. Box 5625, Montgomery, Alabama 36103-5625. If the child was born in Alabama a new certificate listing the child’s new name and adoptive parents will be prepared. The fee to prepare this new birth certificate is $25.00 payable to the Alabama State Board of Health. This fee also includes one certified copy of the new certificate. If the adopted child was not born in Alabama, the State Registrar will forward the certified copy of the final decree of adoption and the report of adoption to the proper official in the state of birth. The fee to forward the final decree of adoption and report of adoption to the proper official in the state of birth is $10.00 payable to the Alabama State Board of Health. To obtain a certified copy of this birth certificate, contact the state of birth.

PART I

INFORMATION ABOUT CHILD (To Identify Original Birth Certificate)

 

 

 

 

 

 

NOTE: If the official birth certificate number is entered, the names of the father and mother may be omitted.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Full Name of Child at Birth

First

 

 

Middle

 

 

Last

 

Birth Certificate Number

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Place of Birth City–Town or Location

 

 

 

 

State and Country of Birth

 

Date of Birth

 

Sex

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Full Maiden Name of NATURAL Mother

First

 

 

 

Middle

 

Last

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Full Name of LEGAL Father

 

First

 

 

 

Middle

 

Last

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PART II

 

INFORMATION AFTER ADOPTION (FOR NEW BIRTH CERTIfiCATE)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Full Name of Child After Adoption

 

First

 

 

Middle

 

 

 

Last

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FATHER — Full Name

 

 

First

 

 

Middle

 

 

 

Last

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Father’s State of Birth (If not in U.S.A., name country)

 

 

 

 

 

Father’s Date of Birth

 

 

 

 

Father (Check One)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Adoptive

Natural

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MOTHER — Full Maiden Name

First

 

Middle

 

 

Mother’s Legal Name First

 

 

 

Middle

 

Last

 

 

 

Last

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mother’s Date of Birth

 

 

 

Mother’s State of Birth (If not in U.S.A., name country)

 

 

Mother’s Usual Residence—State

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mother’s Residence — County

 

 

Mother’s Residence — City or Town and Zip Code

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mother’s Residence — Street Address (If rural, give location)

 

 

 

Mother’s Residence — Inside City

Mother (Check One)

 

 

 

 

 

 

 

 

 

 

Limits (Specify Yes or No)

Adoptive

Natural

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mailing Address of Adoptive Parents

 

 

 

 

 

 

 

 

 

 

 

 

 

Phone Number

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name and Full Address of Attorney Or Agency Representative

 

 

Phone Number

 

 

 

Title

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PART III

 

 

 

CERTIFICATION OF CLERK OF COURT

 

 

 

 

 

 

 

 

 

 

Must be properly signed, dated and sealed.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

For City, County

 

 

 

 

 

 

 

 

 

Name of Court

 

 

 

 

 

 

 

 

 

of

 

 

 

 

 

 

 

 

 

 

I hereby certify that the adoption as set forth above was made final in this Court by decree dated

and bearing No.

.

 

 

 

 

 

Signature

 

 

(Seal)

Title

 

 

 

By

 

ADPH-HS-17/Rev. 10/2009

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Similar forms

The Alabama Adoption Report form shares similarities with the Birth Certificate Application. Both documents require detailed information about the child, including their name, date of birth, and place of birth. The Birth Certificate Application, like the Alabama Adoption Report, serves as an official record that establishes identity. In both cases, the information provided is crucial for legal recognition and documentation. Additionally, both forms involve a certification process, where an official verifies the accuracy of the submitted information, ensuring that records are maintained accurately in state databases.

In Tennessee, understanding various legal documents is crucial, especially when navigating complex processes like adoption or liability agreements. For instance, a Hold Harmless Agreement helps to define liability and responsibilities, ensuring that all parties involved are aware of their protections and obligations, just as the various adoption forms outline roles and expectations for families building their futures together.

Another document that resembles the Alabama Adoption Report is the Petition for Adoption. This petition is filed in court and outlines the intent to adopt, similar to how the adoption report captures the finalization of that intent. Both documents require the identification of the child and the adoptive parents. They also necessitate the involvement of legal representatives, emphasizing the legal nature of the adoption process. The Petition for Adoption sets the stage for the formal adoption process, while the Alabama Adoption Report confirms its completion.

The Certificate of Adoption is also akin to the Alabama Adoption Report. This certificate serves as a legal document that formally recognizes the adoption, much like the report. Both documents include essential details about the child and adoptive parents, ensuring that the adoption is officially recorded. The Certificate of Adoption is issued after the adoption is finalized, whereas the Alabama Adoption Report is submitted as part of the finalization process, demonstrating the interconnectedness of these legal documents.

The Child Placement Agreement bears similarities to the Alabama Adoption Report in that it outlines the arrangement for the child's care prior to adoption. This agreement includes information about the child and the adoptive parents, similar to the details required in the adoption report. Both documents aim to ensure that the child's best interests are prioritized during the adoption process. The Child Placement Agreement is typically executed before the adoption is finalized, while the Alabama Adoption Report is submitted afterward to document the completion of the adoption.

The Home Study Report is another document that aligns with the Alabama Adoption Report. This report evaluates the suitability of the adoptive parents and includes information about their background and living situation. Like the adoption report, it plays a critical role in the adoption process. Both documents require detailed personal information and are submitted to the appropriate authorities to ensure compliance with legal standards. The Home Study Report is conducted before the adoption, while the Alabama Adoption Report is submitted after the legal adoption is finalized.

The Termination of Parental Rights document is similar to the Alabama Adoption Report in that it marks a significant legal step in the adoption process. This document formally ends the legal rights of the biological parents, paving the way for the adoption to proceed. Both documents are essential for ensuring that the adoption is conducted lawfully. The Termination of Parental Rights is filed before the adoption is finalized, while the Alabama Adoption Report is submitted afterward to confirm the adoption's completion.

The Adoption Decree is another document that resembles the Alabama Adoption Report. This decree is the official court order that finalizes the adoption and includes details about the child and adoptive parents. Both documents serve as legal proof of the adoption. The Adoption Decree is issued at the conclusion of the adoption process, while the Alabama Adoption Report is submitted to record this finalization and facilitate updates to the child's birth certificate.

The Application for a New Birth Certificate closely parallels the Alabama Adoption Report. This application is submitted to change the child’s name and record the adoptive parents on the birth certificate. Both documents require similar information, such as the child's original name and the names of the adoptive parents. The Application for a New Birth Certificate is often completed after the adoption is finalized, just like the Alabama Adoption Report, which helps ensure that the child’s new identity is officially recognized.

The Post-Adoption Contact Agreement is another document that shares characteristics with the Alabama Adoption Report. This agreement outlines the expectations for contact between the adoptive family and the biological family, if applicable. Both documents are integral to the adoption process, focusing on the welfare of the child. The Post-Adoption Contact Agreement is typically established during or after the adoption process, while the Alabama Adoption Report is submitted to finalize the legal aspects of the adoption.

Lastly, the Interstate Compact on the Placement of Children (ICPC) Agreement is similar to the Alabama Adoption Report in terms of facilitating adoptions across state lines. This agreement ensures that all legal requirements are met when a child is adopted from a different state. Both documents require detailed information about the child and the adoptive parents. The ICPC Agreement is essential for ensuring compliance with state laws, while the Alabama Adoption Report is crucial for documenting the adoption's finalization within Alabama.

Common mistakes

Filling out the Alabama Adoption Report form can be a complex process, and mistakes can lead to delays or complications. One common error is omitting necessary information. Many people forget to include vital details such as the full name of the child at birth or the birth certificate number. This information is crucial for identifying the original birth certificate and ensuring that the adoption is processed correctly.

Another frequent mistake involves incorrectly completing the sections related to the natural parents. While some information may be omitted if the child was placed by a licensed agency, it's essential to understand what can be left out and what must be included. Misunderstanding these instructions can result in incomplete forms, which may cause delays in the adoption process.

People often fail to provide accurate contact information for the adoptive parents. This includes the mailing address and phone number. If the court or agency needs to reach out for additional information or clarification, having incorrect or outdated contact details can lead to unnecessary complications. Ensure that all contact information is current and clearly written.

Many individuals also overlook the signature and seal requirements in Part III of the form. The Clerk of Court must properly sign, date, and affix the official seal to validate the report. Without these elements, the report may not be accepted, resulting in further delays in finalizing the adoption.

Another common mistake is not paying the required fees or failing to include payment information. The fees for preparing a new birth certificate and forwarding documents are essential parts of the process. If these fees are not addressed, the adoption report may be held up, preventing the issuance of the new birth certificate.

Finally, some people do not double-check their work before submitting the form. Simple typographical errors or miswritten names can cause significant issues. Taking the time to review the form for accuracy can save time and prevent unnecessary stress in the adoption process. Each detail matters, and ensuring everything is correct helps facilitate a smoother transition for the child and the adoptive family.